Requesting Disability Accommodations: How to Register with SDS

Although students who have disabilities are not required to register with Student Disability Services (SDS), those who wish to use accommodations in their courses must be registered with SDS. To begin the registration process and request accommodations at UMBC Shady Grove, please follow the instructions below:

1. Complete the Student Disability Services Registration form (Request For Services) online using our secure Accommodate data management software and your UMBC ID. You can access Accommodate from the SDS website homepage or directly at

At the end of the online form there is a place to upload a copy of your documentation of disability/diagnosis from an appropriately qualified health provider. Eligibility must be established before disability services/accommodations can be provided.

Disability documentation should reflect the following:

  • The credentials of the evaluator (license number as appropriate)
  • A specific diagnosis on the evaluator’s/agency letterhead (ex. The DSM-5 code for mental health conditions)
  • The diagnostic methodology used/assessment method
  • The functional impact and limitations of the disability on the individual
  • The expected progression and/or stability of the disabling condition
  • Current and/or previous accommodations, services, and treatment plan
  • Specific recommendations for academic accommodations necessary for equal access

If you are requesting accommodations due to a temporary condition or medical injury, you can download the Temporary Condition/Injury Formto submit to your doctor for medical verification of accommodation need.

2. If you cannot upload your supporting documentation through our online system, please contact the Office of Student Disability Services at or via phone at 410-455-2459. Attaching disability documentation to an email, faxing it, or mailing it in hard copy is also acceptable, but submission of the online registration form is required to activate you in our system.

3.Once the registration form and documentation are received, it will be reviewed by the SDS Disability Specialist to determine eligibility for services. Please allow up to 2 weeks processing time as we have many files to review. You will then be contacted to schedule an Intake appointment.

Intake appointments can occur in person on select days at Shady Grove, via videoconference through Google Hangout, over the phone, or in person at UMBC’s main campus. An interactive intake discussion between the student and an SDS disability specialist are required.

At the intake appointment you will discuss:

  • Accommodations and services
  • Student history, challenges and strengths
  • Campus resources
  • SDS policies and procedures
  • Student responsibilities

4. Once accommodations are approved by SDS, you will receive instructions on completing your “Semester Accommodation Request” in the Accommodate online system. This request notifies SDS that you would like your official accommodation letter sent to your faculty member(s).

5. Students are welcome to contact SDS staff members for an appointment to discuss questions and concerns year-round.

Note: If a student’s status changes, such as a worsening of a medical condition or a new diagnosis, hospitalization, change from undergraduate to graduate program, change from Shady Grove to Main campus, etc., we request that you notify an SDS staff member so we can best support you and determine if any change in accommodation may be needed.


UMBC at Shady Grove works closely with the Office of Student Disability Services (SDS) on the UMBC main campus to provide disability support services for registered Shady Grove students.

Services are provided for any student with a documented disability who qualifies under the Americans with Disabilities Act (ADA, as amended) and Section 504 of the Rehabilitation Act who requests and are eligible for accommodation(s) based on the functional limitations and impact of their disability.

Please note that accommodations are not retroactive and begin once a UMBC SDS Disability Specialist has approved a student for accommodations and the letter has been sent to the faculty member.

The following link to the SDS website contains information on the services available to students registered with SDS and provides procedural and resource information for students with disabilities.

Requesting Accommodations Each Semester

A Semester Accommodation Request must be completed for each semester a student is enrolled and seeking accommodations. The Semester Accommodation Request can be completed and submitted to SDS through Accommodate below.

Requesting Accommodated Testing

Accommodated testing procedures at Shady Grove are different than those at UMBC main campus. For testing information at USG, please visit the Disability Support and Proctoring Services site

Note taking Assistance

1. Students with disabilities who are approved for note taking assistance accommodations are recommended to use Sonocent Audio Note taker software for disability support. Research shows Sonocent can increase student retention of course content and improve GPAs. It is an active form of learning. Please review the Sonocent website for an overview on how the software is used at

2. If you have been approved for a peer note taker as an accommodation and cannot use assistive technology for note taking assistance, you will receive your notes through our Accommodate system.

Please review the following Note Recipient Guide.

Peer Note Takers

If you have been contacted to be a peer note taker, you must complete the UMBC payroll paperwork, have been assigned by the SDS note taking team to a course, and must submit notes in Accommodate for every class in order to be eligible for a note taker stipend at the end of the semester.

Please review the Note Taker Guide.

For all note taking questions, including questions about Sonocent Audio Note taking technology, please email, review the note taking assisting SDS webpage for information at, or call the SDS office at 410-455-2459.


The Student Disability Services (SDS) office staff from main campus will be on-site at Shady Grove on the following Spring ’19 dates to meet with students and faculty:

  • Tuesday, March 12th from 10 - 4 pm
  • Thursday, April 11th from 10 - 4 pm
  • Tuesday, May 7th from 10 – 4 pm
  • Thursday, June 13th from 10 - 4 pm
Check in with the Academic Program Specialist in Building III, Room 4159 for all SDS appointments. *Note: Please contact the SDS office if an in-person appointment is requested on a date/time not listed